Running a business with a remote team can be a game-changer, opening up access to global talent and offering flexibility to employees. Yet, collaboration can feel challenging without the right setup. Communication gaps, project delays, and confusion over tasks are all too common in a remote setting. Thankfully, the right tools for remote work can bridge these gaps, helping your team stay connected, productive, and aligned.
The following five tools are designed to help remote teams succeed. Each offers unique features for seamless communication, task management, and project tracking, ensuring your team stays on the same page—even from miles apart. Let’s explore each option to see how it can enhance your team’s collaboration in a remote environment.
Task management tools
Effective task management tools are essential to keep remote teams organized and on schedule. Here are three top options that make tracking tasks and managing projects easier.
1. Trello
- Features: Visual “board and card” system for tracking projects, customizable lists, and task cards.
- Benefits: Offers an intuitive, visual way to track progress at a glance. Great for organizing tasks and seeing where projects stand.
- Best For: Teams looking for an easy-to-use, visual project management tool.
2. Asana
- Features: Multiple views (list, board, timeline), task assignments, milestone tracking, and reminders.
- Benefits: Flexible project views and robust task management features support larger projects and complex workflows.
- Best For: Teams with more complex projects that require milestones and detailed tracking.
3. Monday.com
- Features: Customizable dashboards, project tracking, timelines, and workload management.
- Benefits: Highly customizable, making it easy to visualize project progress and team workload in one place.
- Best For: Teams needing a versatile project management tool with customizable views and integrations.
Communication tools
Clear, real-time communication is key to any successful remote team. The following tools for remote work ensure your team stays in touch and organized.
1. Slack
- Features: Organized channels, direct messaging, file sharing, and extensive integrations.
- Benefits: Keeps conversations organized, reduces email overload, and integrates with many other remote work tools.
- Best For: Teams needing instant messaging and organized conversations in one easy-to-use platform.

2. Microsoft Teams
- Features: Group chats, direct messaging, file storage, and built-in Microsoft 365 integration.
- Benefits: Connects seamlessly with Microsoft Office tools, making it ideal for teams already using Microsoft 365.
- Best For: Teams looking for a powerful communication tool that integrates with Microsoft Office Suite.

3. Twist
- Features: Threaded messaging, organized channels, searchable message history, and task assignment features.
- Benefits: Focuses on keeping conversations organized and reducing distractions, making it ideal for remote teams.
- Best For: Teams who want organized, asynchronous communication without the constant pings of instant messaging.
Video conferencing tools
Video conferencing tools enable face-to-face interaction, building trust and maintaining clarity in remote settings. Here are three top tools that make virtual meetings easy and effective.
1. Zoom
- Features: High-quality video and audio, screen sharing, breakout rooms, and meeting recordings.
- Benefits: Reliable video quality and versatile features make it ideal for both small and large meetings.
- Best for: Teams needing reliable, feature-rich video conferencing for various meeting types.

2. Google meet
- Features: High-definition video calls, screen sharing, integration with Google Calendar, and in-browser access.
- Benefits: Simple to use and integrates seamlessly with Google Workspace, allowing quick access without downloads.
- Best for: Teams already using Google Workspace who want a straightforward video call solution.
3. Microsoft teams video
- Features: Video meetings, screen sharing, meeting recordings, and tight integration with Microsoft 365.
- Benefits: Allows easy access to Microsoft apps, making it convenient for teams that rely on the Microsoft ecosystem.
- Best for: Teams that want built-in video functionality within their communication and productivity platform.
All-in-one collaboration suites
All-in-one collaboration suites combine multiple functions, including document sharing, storage, and communication, in one integrated platform. Here are three popular options.
1. Google workspace
- Features: Real-time editing in Google Docs, Google Sheets, and Google Slides, cloud storage with Google Drive, and Google Meet for video calls.
- Benefits: Full integration across Google’s suite of apps, making it easy to store, share, and collaborate on documents.
- Best For: Teams looking for an all-in-one suite for document collaboration, storage, and video calls.
2. Microsoft 365
- Features: Cloud-based versions of Word, Excel, PowerPoint, OneDrive for storage, and Teams for communication.
- Benefits: Combines Microsoft’s trusted tools with cloud storage and collaboration, all in a single ecosystem.
- Best For: Teams familiar with Microsoft tools who need integrated collaboration and document management.
3. Zoho workplace
- Features: Includes Zoho Writer, Zoho Sheets, cloud storage, email, and Zoho Cliq for team messaging.
- Benefits: Offers a wide range of productivity tools at a budget-friendly price, ideal for smaller teams.
- Best For: Teams looking for a cost-effective, all-in-one platform for document management and team communication.

Employee information and payroll management
Whether your team is local or spread across countries, these tools can simplify your HR operations. They help manage employee data, ensure accurate payroll, and support compliance across borders.
1. BambooHR
- Features: Centralized employee records, automated payroll processing, time-off tracking, and customizable HR reports.
- Benefits: Offers a comprehensive HR platform that simplifies employee data management, ensuring accurate payroll with minimal manual effort.
- Best for: Businesses seeking a robust, all-in-one HR solution that includes payroll and employee management.
2. Gusto
- Features: Automated payroll, tax filing, employee benefits management, and digital onboarding for new hires.
- Benefits: Combines payroll and benefits management in a user-friendly platform, making it easy to handle HR essentials from one place.
- Best for: Small to medium businesses needing a straightforward payroll and benefits solution with compliance support.
3. Deel
- Features: Global payroll automation, localized employment contracts, tax compliance, and benefits management for remote teams.
- Benefits: Simplifies hiring and paying international employees and contractors, offering a compliant solution for global payroll.
- Best for: Companies looking to expand internationally and manage payroll and compliance for a distributed workforce.
Choosing the best tools for remote work
Each team has unique needs, so finding the right combination of tools depends on your team’s workflow and collaboration style. Some teams may need a mix of task management, communication, and video conferencing tools, while others prefer an all-in-one suite. With the right setup, your team will stay organized, connected, and productive—no matter where they work.
Investing in these tools for remote work enables smoother collaboration, enhances productivity, and supports your team’s success. Select the tools that best fit your team’s workflow, and build a remote work environment that promotes efficiency, clarity, and engagement.
However, when it comes to HR management, a one-size-fits-all approach falls short.
At Sunbytes, we understand that each business has unique HR needs. Our tailored services in payroll, Employer of Record (EOR), and compliance are designed to support your operations, whether locally or across borders. With Sunbytes by your side, you benefit from:
- Efficient payroll management: Timely, accurate payroll processing that complies with local regulations.
- Business expansion made easy: Hire global talent without needing local entities or facing complex legal setups.
- Cost and time savings: Free up your resources by letting us handle the HR complexities.
- Dedicated support: Expert HR professionals with knowledge of both local and global practices.
With Sunbytes, you can focus on growing your business while we take care of your HR essentials. Contact us today!
Let’s get started with Sunbytes’ services
Drop us a line and get everything started on a high note.